Posted Mar 09
Free Flow Wines

Executive Assistant/Office Manager

Napa, CA Full Time

Free Flow Wines is seeking an Executive Assistant/Office Manager with a desire to work in a dynamic, fast-paced, high-growth environment. Free Flow Wines, the pioneer of premium wine on tap, enables the world's best wineries to deliver their wines to consumers in a sustainable, environmentally-friendly method maintaining wine integrity from the barrel to the tap.

This role will work closely with the CEO and Leadership Team to help manage the administrative, executive and office needs for the company. This position reports directly to the CEO of the company.

Key Responsibilities:

  • Calendar management for CEO
  • Booking domestic and international travel for CEO and Leadership Team
  • Expense reconciling
  • Answering main business line
  • Vendor Management (i.e. janitorial, business phone account, etc.)
  • Monthly Staff meeting, Leadership Team meeting and Board meeting preparation
  • HR support (on-boarding/off-boarding employees)
  • Offsite team meetings
  • UPS administration
  • Maintaining of company business documents
  • Supply ordering
  • Mail distribution
  • General reception
  • Special projects


  • Three years of previous Executive Assistant and Office Manager experience desired
  • Wine industry experience a plus
  • HR experience a plus
  • Ability to work independently with a high attention to detail
  • Excellent organizational and communication skills
  • Excellent Microsoft application skills (Word, PowerPoint, Excel)
  • Notary preferred but not mandatory


  • Participation in company health plan, eligible on 1st of month after hire date. Employee contribution: 20% of cost. Dependents are the full responsibility of the employee.
  • Participation in company dental plan and voluntary vision plan, eligible on 1st of month after hire date.
  • 15 days of paid time off (PTO which includes vacation, sick time and personal time off) per year available after probationary period, of 90 days from start date, has ended.
  • Participation in company-sponsored SIMPLE-IRA Retirement Plan.



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